The average person checks their mobile phone 150 times per day.
The lure of the notification beep and message flashing across the screen of your phone often proves too enticing to ignore. Even though it might only take up a minute of your time to stop and check your emails, these interruptionsÂ are killing your productivity. Here’s how:
Starting with the most obvious, the notification distracts you from what you are doing; your focus is torn and the task at hand no longer has your attention. When you go back to the task, it can be hard to regain that focus and pick up from where you left off. The task can end up taking longer or being completed at a lower standard.
2. Emotional Haste
When you receive an email that upsets you or is provoking, it often urges Â you to reply immediately. Without dedicated time to check your emails, you are not allowing yourself to write a considered response and sometimes things said in haste are often regretted.
3. Workload Imbalance
Receiving notifications throughout the day, amongst phone calls and messages, can leave you feeling overwhelmed. The constant buzz of activity can make your workload appear excessive and unmanageable.
4. Bad Precedent
Answering emails at all times of the day can set a very bad precedent. People will become accustomed to you being readily available and soon you’ll feel pressured to respond straight away.
5. Hurting Others
Constantly checking and replying instantly to emails can damage relationships, both at work and at home. Your peers might grow to expect the same commitment from all employees, using you as an example, which will breed resentment amongst your colleagues. At home, your loved ones will suffer from your diverted attention. The breakdown of relationships will take their toll and affect your output.
But it doesn’t have to be this way!
Turn off your email notifications and make a commitment to check them at a dedicated time, only once or twice a day.
This will enable you to complete your other tasks properly and when it’s time to check your emails, you can prioritise them and take the time to think about your responses. At the end of the day, you’ll have worked more efficiently and in turn, will receive better results.
I’ve been doing this for two months now and I can tell you it truly works.
Now to wean myself off of the social media notifications!
If you have any tips on email management please comment below.
Ps. Want to feel instantly organised? Here are 10 Quick Ways to try now.