Email Notifications are Killing your Productivity

Email notifications on your smartphone can kill your productivity. Find out how and what you can do to reclaim your day.

The average person checks their mobile phone 150 times per day.

The lure of the notification beep and message flashing across the screen of your phone often proves too enticing to ignore. Even though it might only take up a minute of your time to stop and check your emails, these interruptions are killing your productivity. Here’s how:

1. Distraction

Starting with the most obvious, the notification distracts you from what you are doing; your focus is torn and the task at hand no longer has your attention. When you go back to the task, it can be hard to regain that focus and pick up from where you left off. The task can end up taking longer or being completed at a lower standard.

2. Emotional Haste

When you receive an email that upsets you or is provoking, it often urges  you to reply immediately. Without dedicated time to check your emails, you are not allowing yourself to write a considered response and sometimes things said in haste are often regretted.

3. Workload Imbalance

Receiving notifications throughout the day, amongst phone calls and messages, can leave you feeling overwhelmed. The constant buzz of activity can make your workload appear excessive and unmanageable.

4. Bad Precedent

Answering emails at all times of the day can set a very bad precedent. People will become accustomed to you being readily available and soon you’ll feel pressured to respond straight away.

5. Hurting Others

Constantly checking and replying instantly to emails can damage relationships, both at work and at home. Your peers might grow to expect the same commitment from all employees, using you as an example, which will breed resentment amongst your colleagues. At home, your loved ones will suffer from your diverted attention. The breakdown of relationships will take their toll and affect your output.

But it doesn’t have to be this way!

Turn off your email notifications and make a commitment to check them at a dedicated time, only once or twice a day.

This will enable you to complete your other tasks properly and when it’s time to check your emails, you can prioritise them and take the time to think about your responses. At the end of the day, you’ll have worked more efficiently and in turn, will receive better results.

I’ve been doing this for two months now and I can tell you it truly works.

Now to wean myself off of the social media notifications!

If you have any tips on email management please comment below.

Ferg

x

Ps. Want to feel instantly organised? Here are 10 Quick Ways to try now.

Email notifications are killing your productivity; find out how and what you can do to get back on track.

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4 Comments

  1. I agree with you!!! I turn off my notifications too so I only check email like once a day. And I do it too even for chat apps like Whatsapp. I feel that if there’s anything urgent, the other party can just give me a call! Messaging / email is for less urgent and pressing matters 😉

    1. Oh you’re good doing it for chat apps! That’s my downfall – text messages and Whatsapp. I think, though, that’s probably because I get bored easily, so it’s the lure of something more interesting/exciting!
      You’ve inspired me to make that my next goal, weaning myself of text notifications 🙂

      1. Hahaha. I think most people also fall into the trap of having to reply instantaneously since we are always connected through our devices. 😕

        For me, when I’m bored, I just open up my reading list (I use pocket to mark interesting articles that I’m kinda interested in but irrelevant to the task on hand) 😂😂 or EBooks are great too!!!

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